We Can set your up and start using one of the TOP Accounting Software globally within 24 hours.
Our Accounting Software is easy to use. Depending on the size company and how many users you need we will ensure we meet your budget. Our Accounting Software is rated so high globally and can be the right business solution for you.We charge minimum affordable monthly fees for the software integration, hosting, user accounts, storage and training included with dedicated support via online remote desktop.
We require the purchase of 3 months in advance in order to provide you with FREE Accounting Software TRAINING.Our prices can be reduced to save you more money based on number of users and purchasing more than three month in advance.
Quick and Easy Invoice Creation
PRE-FILLED INVOICE TEMPLATES
Most businesses repeat the same steps to create a new invoice, with only a few invoice templates for most product or service sales. With the “Pre-filled invoice Templates” feature, in one click you can load pre-set data into any new invoice you are creating, and literally within seconds you can have a completely new invoice ready to be sent to your client.
SAVED ITEMS & PRODUCTS
You can add any number of ‘pre-set’ products or services with descriptions, prices, taxes and more. When creating an invoice, simply select any of your saved items to make the process fast and easy.
Using saved “Email Templates”, you can quickly customize your email messages to suit different types of clients (and their stage in the invoice payment process), and send your message with the attached invoice within seconds.
Before sending any invoice to a client it can be previewed on screen. This feature allows you to quickly edit or amend the invoice before saving it to the system or sending it to the client.
This great feature will allow your client to pay a deposit against any issued invoice, and complete final payment later.
TERMS & CONDITIONS
This function enables you to upload ‘Terms & Conditions’ documents that can be automatically attached to all invoices issued by your Online Invoices system. As part of the payment process clients will need to acknowledge these Terms & Conditions, placing your business in a much better position when it comes to collecting overdue payments. If your Terms & Conditions vary according to the nature of the product or service you are invoicing for, you can upload documents to cover this and tailor for specific clients and invoices.
Create a series of simple email reminder templates, which can be sent by the system at pre-determined times… So rather than you having to remember to send your clients requests for payment or service renewals, Online Invoices will do it for you!
Sometimes you may need to send additional documents relating to your estimate or invoice and this feature will allow you to do that. Simply upload files to your ‘document store’ and with a single click attach them to your estimate or invoice. This has the added benefit of ensuring that all documents relating to a specific transaction can be kept in one place.
MULTIPLE TAX SETTINGS (GST, VAT, EXP, ETC)
On Online Invoices you can define all the tax options you may need for your invoices. While creating any invoice you can select any option as required to be applied to one or more items. Combined with the simple reporting mechanisms built into the system, this allows you to easily manage Taxes as required for monthly, quarterly or annual returns.
MANAGING YOUR CLIENTS
By using online invoices.com you can track the full detailed activities history for each of your clients (his Invoices, Estimates, payments, sent emails and others details) plus overview reports and statement which you can send to him via email easily. Quick and advanced search tools let you manipulate the needed information about your clients quickly and easily.
Your account comes with a free personalized URL which you can send automatically to your clients with other access details, each of your clients will able to login to the system using his email address and password to view his list of invoices, Estimates and his full statement and pay his invoices easily anytime and from anywhere
EMAIL NOTIFICATIONS & AUTOMATIC REMINDERS
It is simple to create email templates within Online Invoices. For each template you can also specify when it might be sent and in what situation. For instance, you may create reminder emails to be sent a week before payment is due, or on the payment date itself. You can even create reminder emails to let clients know if a subscription has expired. You can even create confirmation emails to thank your clients for payment.
Using the ‘Recurring Invoices’ function on Online Invoices it is easy to track ongoing subscriptions. You can view previous invoices and payments, future invoices and when they will be sent, plus any reminders or other documentation sent to the client. With a full activity history available, it is straight forward to view payment patterns and manage any problems ahead of time.
CREATE YOUR ESTIMATES QUICKLY
Many of the same features used to make creating an invoice fast and easy, are also available when creating Estimates. You can have ‘pre-filled’ estimate templates, containing various products and services with taxes or discounts set, and these can be used at any time and tailored for the client.
FOLLOW UP YOUR ESTIMATES
Online Invoices provides you with a set of helpful tools to quickly follow up any Estimates you have created. You can turn any estimate into a stand-alone document that can be printed or sent as an attachment in an email, or you can provide a direct link for your client to view the Estimate online and respond or approve it from there. All such responses and/or comments are stored by the system for later review.
CUSTOMIZE YOUR SYSTEM
BUILD YOUR INVOICE TEMPLATE
With our easy to use tool ‘Invoice Layout Builder’ you can select from a series of invoice templates, add your logo and company details and in moments have an invoice template ‘ready to go’. You can also add further fields as required to ensure that any invoice you issue both ‘does the business’ and ‘looks the business’!
MULTIPLE LANGUAGE SUPPORT
You can create templates and issue invoices in virtually any language (including non-Latin based languages). Documents generated by the system are also optimized to display language specific characters correctly.
SUPPORT MULTIPLE CURRENCIES
The Online Invoices system will support the use of multiple currencies and taxes. This will allow you to manage invoicing for various countries and remote suppliers. You can set default currencies for specific clients, plus of course create invoice templates for both one-off charges and recurring billing for subscriptions. The system will also separately generate statements and reports in relation to each currency used.
DATE FORMAT & TIME ZONE
Once you have selected the country for your system, Online Invoice detects the appropriate time zone and date format (these settings are of course fully editable). The time zone setting is important as it is used to set the correct time to send invoices and other information to clients. The date format (for example DD/MM/YYYY) setting is also important, as it is used throughout the system, for estimates, invoices, reports, and emails.
RECEIVING PAYMENTS QUICKLY
If you wish, a secure online payment link can be sent with any invoice, making it simple for your clients to manage payments.
DEPOSITS & PARTIAL PAYMENT
Whether you are being paid online or ‘offline’ your system will allow you to enter deposits and partial payments for any invoice, to reduce the amount owing for that specific invoice. Online Invoices will log each payment to allow you to manage the account efficiently.
MANAGE YOUR TERMS OF TRADE
Upload ‘Terms & Conditions’ (Terms of Trade) documents that can be automatically attached to all invoices issued by your Online Invoices system. As part of the payment process clients will need to acknowledge these Terms & Conditions, placing your business in a much better position when it comes to collecting overdue payments. If your Terms & Conditions vary according to the nature of the product or service you are invoicing for, you can upload documents to cover this and tailor for specific clients and invoices.
As online payments are received, the system will automatically notify you, allowing you to take any related business action quickly and professionally.
FACE TO FACE CREDIT-CARD PAYMENT
Now, by integrating “Stripe” with online invoices, if you need to charge your client in store or face-to-face using his credit card, you only need to add a new payment to your invoice, select “Stripe”, and enter your client credit card details to get an instant response of success or fail. The money will go to your stripe account, where you can withdraw to your bank account at any time.With this new feature, your staff will able to charge your clients anywhere, using their mobile or tablets via credit card payments.
STATEMENTS AND REPORTS
For any date range, you can generate reports relating to taxes, payments or general revenue. With easy to use filter options, you can customize the results displayed by client, currency, status and many other options. See where you are up to, in seconds, any time.
COMPLETE HISTORY LOG
Your Online Invoices system logs every action carried out by you and by your clients. All payments, notification emails, and even client visits, are all noted within the system, allowing you to easily track account activity at any time.
Generate and email client statements with one click!
EXPORT OR PRINT REPORTS
You can export any report as a CSV (supported by most accounting applications) or save a printable copy as a PDF and email to anyone.
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